Software & AI for businesses

Automate intake, approvals, and document workflows with best-in-class software.

Stratzai is an enterprise software company offering AI solutions for infrastructure-heavy industries, replacing slow, manual processes with modern workflows.

workload

Replace email overload with one secure place for updates, files, tickets, and approvals.

Important work breaks when information is scattered across inboxes, chats, and shared drives. Give teams a reliable system where work actually moves forward.

37 issues
Critical
Warning
Deprecated
Error Timeline
visibility

Give customers clear access to work and keep projects moving without disruption.

Reduce back-and-forth, prevent delays, and give customers real visibility into progress, requests, and next steps.

Name
Status
Detected BY
AuthService.ts
ISSUE FOUND
Nerdstack Debug
CheckoutFlow.tsx
Pass
Nerdstack Optimize
UserResolver.js
Cleanup
Nerdstack Review
NotificationQueue.go
Pass
Nerdstack Debug
Retention

Lower admin overhead with a customer portal that enables self-serve access and handoffs.

Let customers find what they need, submit requests, and move work forward without manual follow-ups from your team.

Async pitfalls
Common mistake: un-awaited promises inside conditionals.
Dead code hints
3 unreachable branches detected in UserResolver.js.
Render cost spikes
CheckoutFlow.tsx re-renders 11× more than necessary.
Suggested insights
PERFORMANCE METRICS

Proven ROI for complex operations teams

2.5×
Faster client onboarding
80%
Fewer emails exchanged
Integrations and automation
Turn disconnected software into a single, automated workflow your team can rely on.
Customer journey mapping
Map every handoff and touchpoint so issues surface early, not after a customer escalates.
Powered by scalelabs.dev

“Beyond addressing our immediate challenges, ScaleLabs revealed a ton of new paths for growth we hadn’t even considered — all enabled by technology.”

Discovery Project
Client - Aviation Industry
100% satisfaction
Teams report drastically improved clarity, communication and review flow.
A CRM Platform For Power Users - Dataplus X Webflow Template
A CRM Platform For Power Users - Dataplus X Webflow Template
Testimonials

We work with teams that want outcomes, not experiments.

“Working with ScaleLabs is not even comparable to working with an agency. You get in-depth technical oversight from people who you can trust to make the right decision. And you also have the opportunity to grow your own technical team through with their pre-vetted & trained developer network.”

Mark Proudfoot
Co-Founder and CEO

“The work ScaleLabs did saved us 80% of the time it takes to onboard new agents. They’re a true technical partner. If you want to understand the ins and outs of how the product you’re paying for works, and you want someone who truly cares about outcomes for your organization, ScaleLabs is the way.”

Ryan Smith
VP, Business Development

“The discovery project performed by ScaleLabs gave our team a roadmap of how we can move our business forward with more effective technology. Every time we look at the ScaleLabs report, we get new ideas of how we can be more efficient, provide new services, and strategically grow.”

Keith Hopkinson
Vice President

“Working with ScaleLabs is not even comparable to working with an agency. You get in-depth technical oversight from people who you can trust to make the right decision. And you also have the opportunity to grow your own technical team through with their pre-vetted & trained developer network.”

Mark Proudfoot
Co-Founder and CEO

“The work ScaleLabs did saved us 80% of the time it takes to onboard new agents. They’re a true technical partner. If you want to understand the ins and outs of how the product you’re paying for works, and you want someone who truly cares about outcomes for your organization, ScaleLabs is the way.”

Ryan Smith
VP, Business Development

“The discovery project performed by ScaleLabs gave our team a roadmap of how we can move our business forward with more effective technology. Every time we look at the ScaleLabs report, we get new ideas of how we can be more efficient, provide new services, and strategically grow.”

Keith Hopkinson
Vice President

“Working with ScaleLabs is not even comparable to working with an agency. You get in-depth technical oversight from people who you can trust to make the right decision. And you also have the opportunity to grow your own technical team through with their pre-vetted & trained developer network.”

Mark Proudfoot
Co-Founder and CEO

“The work ScaleLabs did saved us 80% of the time it takes to onboard new agents. They’re a true technical partner. If you want to understand the ins and outs of how the product you’re paying for works, and you want someone who truly cares about outcomes for your organization, ScaleLabs is the way.”

Ryan Smith
VP, Business Development

“The discovery project performed by ScaleLabs gave our team a roadmap of how we can move our business forward with more effective technology. Every time we look at the ScaleLabs report, we get new ideas of how we can be more efficient, provide new services, and strategically grow.”

Keith Hopkinson
Vice President

100% increase in efficiency for analyst productivity

Read case study

Revolutioning information retrieval with a search engine

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Functionality

You bring the workflow, we develop the AI to optimize it.

Command Center
One dashboard organizing work by account/entity and engagement/project—what’s active, what’s blocked, what needs attention, and what just shipped.
Stage Tracking
Clear stages like Received → In Review → In Progress → Waiting on Customer → Completed so everyone knows status, owner, and next step.
Action Checklist
A living list of required items and tasks with owners, due dates, dependencies, and statuses—replacing scattered asks and follow-up churn.
File Vault
Secure upload/download for contracts, reports, statements, forms, proofs, receipts, etc.—tied to the right work item with version history and an audit trail.
Threaded Updates
Messages live on the specific request/document/project, keeping questions, decisions, and clarifications in context and searchable.
Access + Approvals
Role-based visibility by stakeholder, plus in-portal approvals/sign-offs with timestamps and “who approved what” history (with optional e-sign links).
Discovery Project

ROI in 90 days or less

See hidden dependencies, fragile handoffs, and failure points that slow teams down or create downstream issues.

See how we work
Time to production
4 cycles
SCOPE
BUILD
ITERATE
DEPLOY
scalelabs.dev

Questions?

We’re glad you asked.

What software does ScaleLabs actually build—and what kinds of workflows do you automate?

ScaleLabs builds custom, production-grade software that automates internal business processes end to end. That usually means replacing “people-powered” workflows trapped in email threads, spreadsheets, PDFs, and legacy tools with a single system that routes work automatically, enforces rules, and creates visibility.

Common automations we deliver:
Intake + onboarding: customer/vendor onboarding, KYC, compliance packets, document collection, approvals
Operations + dispatch: job routing, scheduling handoffs, QA checks, exception handling
Finance ops: invoice validation, PO matching, collections workflows, vendor payments, reconciliation
Sales + account workflows: quoting, renewals, customer requests, SOW generation, status updates
Data + reporting: consolidating multi-system data into a clean operational dashboard (not another BI graveyard)

Most projects include AI agents for tasks like extraction, classification, summarization, routing, and proactive follow-ups—always with guardrails and audit trails so the system is reliable, not “mysterious.”

How is ScaleLabs different from hiring a dev shop, buying a SaaS tool, or using an RPA platform?

Three big differences:

1) We operate like an in-house technical team, not a “ticket-taking” vendor.

We help you define the workflow, map edge cases, design the system, ship it, and support it. You get senior product + engineering leadership without building an internal org from scratch.

2) We thrive in complex environments.
If your process touches 5–10 systems, involves approvals, exceptions, messy documents, and multiple teams—this is where we’re best. Off-the-shelf tools often fail when reality gets complicated.

3) We deliver automation that sticks.
A lot of automation dies in week 6 because it’s brittle, lacks ownership, or doesn’t match how teams actually work. We build software with: clear roles + permissions, human-in-the-loop checkpoints where needed, monitoring, logs, and measurable SLAs, ierative rollouts so adoption stays high.

Bottom line: you get real operational software, not a prototype, and not a “tool you now have to become an expert in.”

What does a typical engagement look like—from first call to live deployment?

Most successful projects follow a structured path:

Week 1–2: Discovery + workflow mapping
We map your current process, identify failure points, quantify time/cost, and define the “to-be” workflow. You’ll walk away with a clear scope, timeline, and ROI model.

Week 3–6: MVP build + integration foundation
We ship a first working version quickly so stakeholders can react to something real. We also set up core integrations (CRM/ERP/document systems) early so we’re building in the real environment.

Week 7–10: Automation depth + AI agents + edge cases
This is where we add the intelligence: routing, extraction, validations, exception handling, approvals, notifications, and role-based dashboards.

Week 10–12: Pilot + rollout + training
We deploy to a pilot group, measure improvements, then roll out broader with training and feedback loops.

After launch, we typically run 30–60 days of hypercare, then shift to a light ongoing support + optimization cadence.

How long does it take, and when should we expect ROI?

Timelines depend on workflow complexity and integration depth, but here are realistic ranges:

Workflow automation MVP: 4–8 weeks
Deeply integrated, multi-department system: 8–14 weeks
Enterprise-grade rollout across sites/regions: 12–20 weeks

ROI tends to show up fast because we target workflows with recurring labor cost and high friction.

Typical outcomes we design for (varies by industry/process):
30–60% reduction in manual admin time on the targeted workflow
2–10x faster cycle times (onboarding, approvals, document turnaround, etc.)
Lower error rates through validation, automation, and consistent routing
Higher customer satisfaction due to transparency and fewer “what’s the status?” touches

Many clients see payback within 3–6 months when the workflow touches revenue, compliance risk, or high-volume ops.

How do you handle security, compliance, and integrations with our existing systems?

We build for real businesses—security and compliance are not optional.

Security standards we commonly implement: role-based access control (RBAC) and least-privilege permissions, audit logs for key actions and data changes, encryption in transit and at restSSO (SAML/OAuth) where required, secure secrets management and environment separation (dev/stage/prod)

AI safety and governance: we use guardrails (allowed actions, confidence thresholds, approvals), sensitive data handling policies (redaction, retention controls), human-in-the-loop checkpoints for high-risk decisions, transparent prompts/outputs and traceability for critical steps

Integrations:
We regularly integrate with CRMs, ERPs, document systems, and internal databases via APIs and webhooks. If you’re dealing with legacy tools, we’ll design around constraints using reliable integration patterns—without building a fragile house of cards.

If needed, we can align to your organization’s security review process and provide documentation for IT, procurement, and compliance teams.

Ready to automate your operations?